How Seasonal Demand Affects Group Vehicle Pricing (And When to Book a Rental Vehicle for the Best Rate)

If you have ever looked for a rental vehicle a week before an event you know what happens. The vehicle you want is not available. It costs a lot more than it did last month. This is because the price of renting a vehicle in Bangalore changes with the time of year. If you understand how this works you can book your vehicle at the right time and save money on your vehicle rental.

At Tejas Tours & Travels people call us every day to ask why the prices of vehicles change so much from one month to another. So we want to explain why this happens and how you can plan ahead for your fleet rental.

Why rental prices change with the season

The price of renting a vehicle is like the price of a flight ticket. It is not random. It depends on how many people want to rent a vehicle at that time and how many vehicles are available for rent. 

If a vehicle is not being used it still costs the owner money. They have to pay for fuel, maintenance and the driver's salary. When not many people want to rent a vehicle the owner will offer a better price to get someone to rent the vehicle. 

When a lot of people want to rent a vehicle the price goes up because there are not enough vehicles available for rent.

Seasonal Vehicle Rental Demand & Booking Guide

Wedding season (November to February)

The wedding season is a busy time for vehicle rentals. From November to February many people are getting married in India, including in Bangalore. During this time families need vehicles to take their relatives to and from the airport, hotels and venues. 

This is when the price of vehicles like buses, AC buses and theVolvo bus fleet goes up. A Volvo 9600 bus is one of the most requested vehicles for weddings because it is comfortable for long overnight trips with a large group. If you are planning a wedding and need a vehicle you should book well in advance. 

The best vehicles get booked quickly. If you wait until the last minute you might not get the vehicle you want. We have seen people call us a few days before their wedding and find out that all the good vehicles are already booked.

Corporate quarter-end (October to December, and March)

The corporate world has its busy times too. At the end of each quarter companies have meetings and events. They need vehicles to take their employees to and from these events. This is when the price of vehicles goes up. 

A vehicle like a Minibus is very popular for these types of events. It is not too big and not too small. It is comfortable for a group of 12 to 20 people. For slightly larger corporate groups, theForce Urbania is another good option. 

The busiest times for bookings are from October to December and in March. If you are planning an event you should book your vehicle at least two to three weeks in advance to get a good price for your vehicle rental.

 Summer holidays (April to June)

During the summer, from April to June, many people go on vacation. They need vehicles to take them to and from the airport. Some people prefer a self drive car rental so they can drive themselves, especially for shorter trips or when they want more flexibility. If you would rather have a driver, ourcab rental options cover that too. 

For families and larger groups heading to a hill station, atempo traveller is usually the better choice. This is when the price of car rentals, self drive rentals and tempo travellers goes up. If you are planning a trip during the summer you should book your vehicle early. 

The best vehicles get booked quickly, and the price goes up as it gets closer to your trip.

Low season (July to September)

There are times when it's not so busy. From July to September there are not many weddings and corporate events. This is when you can get a better price for a vehicle rental, including afull-size bus if you need one for a larger group. If you can, you should plan your trip during these times.

How to book smart and cut your cost

To get a good price for a rental vehicle you should book early if your dates are fixed. You should also be flexible with the type of vehicle you want. If the vehicle you want is not available you can consider one that's similar, such as an AC bus instead of a specific model. 

You should also make sure you are renting a vehicle that's the right size for your group. If you rent a vehicle that's too big you will pay more than you need to for your vehicle rental.

You should also ask about packages that include return trips and multiple days. Sometimes these packages can be cheaper than renting a vehicle for one day.

About Tejas Tours & Travels

We have been helping people in Bangalore with their vehicle rental needs for over 25 years. Our prices start at around ₹38 per kilometer depending on the type of vehicle and the length of your trip. Our team can help you choose the right vehicle for your needs, whether that's a self drive car rental, a Force minibus rental, a luxury BharatBenz Bus rent or a Volvo 9600 bus rental for a big group.

The Bottom Line

The main thing to remember is that the price of a rental vehicle changes with the time of year. If you can, you should plan your trip during the quieter times to get a good price. If you have to travel during busy times you should book your vehicle well in advance to make sure you get the vehicle you want. If you'd rather just ask us directly, give us a call at +91 99802 77773 and we'll tell you the best time to book for your dates.

Frequently Asked Questions

1. When is the expensive time to rent a vehicle in Bangalore?

Honestly, it's wedding season, November to February, and then again around October to December when companies are closing out their quarter. Buses and AC buses especially get harder to find and cost more during these months, simply because everyone wants one at the same time.

2. How far in advance should I book a Volvo 9600 bus for a wedding?

Try to lock it in three to four weeks before, at least if your date falls in peak season. These buses go fast for weddings, we've had people call just a few days before the event and there was nothing left.

3. Is a self drive car rental cheaper than hiring a car with a driver?

Most of the time, yes, if it's a short trip. A self drive car rental works out cheaper since you're not paying for a driver. But if you're heading somewhere you don't know well, or it's a longer drive, having a driver is usually worth the extra cost.

4. What size group is a Force minibus best suited for?

Somewhere around 12 to 20 people. It's what most of our corporate clients pick for offsites, and it also works well for small family events or picking a group up from the airport.

5. What's the best time to book if I want the lowest possible price?

Aim for July to September, before the festive rush kicks in. Things slow down for us during these months, so we've got more room to work with on price, and you're not competing with a hundred other bookings for the same bus. If your dates aren't fixed, shifting your trip into this window is honestly the easiest way to save.